Human Resources Assistant

Details Open Date 03/27/2026 Requisition Number PRN16892N Job Title UU Student - Other Working Title Human Resources Assistant Career Progression Track SJ Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary Flexible – Monday through Friday, 8:00AM to 5:00PM 19 hours a week. Is this a work study job? No VP Area President Department 00410 - Human Resources Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $14.00 Close Date 06/27/2026 Priority Review Date (Note - Posting may close at any time) 04/06/2026 Job Summary Human Resources Assistant: Are you a detail-oriented, self-motivated student who takes pride in helping others? Are you looking for a part-time opportunity to gain hands-on experience in human resources while making a meaningful impact? If so, we invite you to join our team at the University of Utah as a Human Resources Assistant! In this role, you will support the Human Resources team with onboarding processes, including Form I-9 compliance, as well as general administrative and file maintenance tasks. Your attention to detail and ability to take initiative will play an important role in supporting a smooth and efficient onboarding experience for new employees. University of Utah offers a comprehensive benefits package: Benefits information is available at www.hr.utah.edu/benefits For more information regarding how our salary and benefit offerings impact the overall compensation here at the University of Utah, please see our Total Compensation Calculator: https://www.hr.utah.edu/comp/totalcomp.php Responsibilities Human Resources Assistant Primary Responsibilities: • Support onboarding processes, including coordination and completion of Form I-9 (Employment Eligibility Verification) • Review and process updates to employee records in HR systems • Assist with organizing, auditing, and cleaning up employee files to ensure accuracy and compliance • Respond to incoming email requests and provide excellent customer service • Maintain strict confidentiality and handle sensitive information with a high level of integrity • Support scheduling and coordination of appointments • Assist with general administrative tasks, including correspondence and data entry • Participate in special projects within the Human Resources department as needed Minimum Qualifications Human Resources Assistant Qualifications: • Currently enrolled at the University of Utah • Strong attention to detail and excellent organizational skills • Self-starter with the ability to take initiative and manage tasks independently • Effective verbal and written communication skills • Ability to maintain confidentiality and handle sensitive information appropriately • Intermediate to advanced knowledge of Microsoft Outlook (calendar and appointment scheduling) • Ability to work independently and as part of a team • Prior experience with Form I-9, data entry, or human resources is a plus, but not required This position has no responsibility for providing patient care. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Human Resources Assistant Preferences • Background in customer service, data entry, and/or administrative support • Experience with Excel or familiarity with data organization and file management Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identi