Executive Assistant to the CEO

About us Sparrow is the first high-tech, high-touch employee leave management solution. Our mission is to make it simple for companies to provide their employees with all kinds of leave (i.e. family, medical, etc.).  Currently, the leave management process is painful and inefficient for everyone. Company leaders struggle to keep up with regulations and processes that change frequently, and the employees going on leave are overwhelmed by bureaucracy at an exceptionally important juncture in their career. Sparrow transforms this ordinarily tedious, error-prone, complex to remain compliant, and time-consuming process into a 30-minute end-to-end experience saving teams time (20 - 40 hours per leave) and money (up to $30K per leave).    Sparrow is headquartered in San Francisco but all employees work remotely across the country. Sparrow is a diverse, highly talented, and supportive team. Together, we are hardworking, collaborative, smart, and humble—after all, we’re solving real problems. About the role We’re looking for an exceptional Executive Assistant / Personal Assistant to partner closely with Sparrow’s CEO during a critical phase of growth. The CEO views her role as setting Sparrow’s vision and hiring and managing a high-performing executive team. Her time is extremely limited—and it’s essential that she spends that time only on the highest-impact work that requires her attention. In this role, you will act as a force multiplier for the CEO and for Sparrow as a whole. You’ll help increase the velocity at which the CEO can meet, delegate, and make decisions, while ensuring strong follow-through and visibility across the executive team on CEO-dependent work. This role is expected to be 90% Executive Assistant work and 10% Personal Assistant work, supporting both professional and limited personal logistics so the CEO can operate at her highest level. This is a fully remote role but may require up to 25% travel to the Bay Area, where the CEO is located. This is a role where accountability and ownership are extremely important, and at times it may require your schedule to flex with little notice.  Here’s what you’ll do Partner closely with the CEO on priorities and execution Work with the CEO to understand her highest-impact priorities and ensure her time is aligned accordingly Help keep Sparrow moving at high velocity by enabling faster decision-making and delegation Partner with the CEO to action-plan how key initiatives and tasks will be completed Own inbox, calendar, and communication management Manage a complex and fast-moving calendar, ensuring meetings are purposeful, prioritized, and sequenced effectively Own inbox management, including tagging, drafting emails in the CEO’s voice, and independently handling communications such as event registrations or account setup Ensure written communication is clear, thoughtful, and tailored to the reader’s perspective Prepare context and materials so meetings are efficient and effective Drive follow-through and executive visibility Track CEO-dependent projects, decisions, and action items across the executive team Provide visibility to relevant stakeholders on status, dependencies, and next steps Ensure nothing